Security & Safety

Campus Safety

Additional resources and information concerning campus safety at MCC locations can be found at the following links:

• Annual Security Reports for MCC
• Sex Offender Notification
• HIV/AIDS Prevention Information
• KCTCS Substance Abuse Policy
• Sexual Misconduct Policy Statement

Campus Closure – Inclement Weather  

Madisonville Community College (MCC) is committed to providing educational services to students and maintaining daily operations during adverse weather or emergency situations. Campus closings are rare; however, should the weather or emergency become severe enough to warrant closing the campus, notifications will be made in accordance to this policy. During extreme weather, the president (or designee) has the authority to cancel or delay classes. This policy establishes procedures for the delay, cancellation of classes, or closure of facilities in impacted locations of the college.

Procedure

Safety of students and employees is a top concern, so during adverse weather situations, students and employees should use their best judgment about traveling on roadways in their respective areas. MCC will notify faculty, staff, and students about campus closings, delays, or emergencies through the Safety Notification Alert Process (SNAP) system. SNAP notification options include phone, text, and email messaging. Notifications will also be sent through KCTCS student email, posted on the college home page, on college social media accounts (Facebook and Twitter), and to local television and radio stations.

Class Cancellation 

In case of severe inclement weather, the college may cancel all classes for students. When such action is taken, the following procedures will be observed. 

• The “class-cancellation” message will be sent using the campus emergency alert system, email systems, as well as through local media outlets when classes are canceled. The announcement will also be posted on the college website and social media. These postings are considered to be the official notification of delays or closures. 
• When a morning announcement is made that all classes are canceled, the cancellation will normally apply to both day and evening schedules. The announcement will be made as early as possible to ensure students aren’t on roadways that may be dangerous. 
• In some cases, early morning classes may be canceled and classes will start on a regular basis later in the day. This is termed a “Delay of Classes.”
• Should weather conditions during the day necessitate cancellation of evening classes, the announcement will typically be made no later than 3:00 p.m. 
• When the college announces a closure prior to the end of the day, classes will meet up until that time and will dismiss when the facility closes.
• Students who are unable to come to campus during inclement weather are responsible for missed classes and assignments. Faculty and staff will abide by the policies by which they are governed for missed days or late arrival. 
• It is not the prerogative of individual faculty members to cancel their classes because of inclement weather. The president/CEO, in consultation with the cabinet, will make such decisions. If a faculty member cannot meet a scheduled class because of weather conditions, he/she is to notify his/her department chair and students.
   

The following guidelines will be used with respect to scheduling make-up days to cover loss of instruction due to class cancellations because of inclement weather.

• If emergency closings cause the loss of one week or less instruction in any course (e.g., one three-hour evening class, two 75-minute daily classes, or three 50-minute daily classes), the faculty members have responsibility of any necessary make-up for work lost. They will inform their respective division chairs of the means being used for this make-up.
• If emergency closings cause the loss of more than one week's instruction in any course (e.g., more than one three-hour evening class, more than two 75-minute daily classes, or more than three 50-minute daily classes), the Faculty Council and appropriate faculty and student representatives will work out an acceptable schedule of make-up options for those classes that have been lost in excess of one week's instruction. Students will be notified of such options if necessary.

2-Hour Delay of Classes 

On a 2-hour delay, the college will be closed until 10:00 a.m. classes will begin at that time. For example, if the college is on 2- hour delay, normal operations will begin at 10:00 a.m., and 8:00– 9:15 a.m. classes are canceled; classes normally beginning at 9:30 a.m. will start at 10:00 a.m. and end at 10:45 a.m., the remainder of the day will operate as usual.

Essential Personnel 

When the college is closed, only those staff members who have been specified as “essential personnel” (i.e., for snow removal and security of facilities, payroll, etc.) will work. These personnel facilitate MCC operations and their job duties affect the security, safety, and/or physical operation, or other critical operation of the college. The individual employees who shall be designated as essential personnel may vary from closing to closing. 

Communication Plan for College Closure/Delay 

Emergency closure or delay is at the discretion of the President/CEO in consultation with the Chief Business Affairs Officer, the Provost, and the Vice-President of Administration. Once the decision is made

1. Chief Business Affairs Officer will
   
   • Ensure SNAP and email notifications are sent
   • Notify the college’s safety officer 
2. The Vice President for Administration will
   
   • Notify media outlets
   • Notify the MCC webmaster for web notifications
   • Ensure social media notifications are made
3. The Provost/CAO will
   
   • Notify all Deans
   • Notify the Muhlenberg campus director