Records Office | MCC

Records Office

The Records Office at MCC provides quality service to students, faculty and staff while safeguarding the integrity of student records. Our office assists students with their official records, to include change of personal data and major changes, provides official transcripts when requested, and provides graduation information.

Drop/Withdraw Instructions:

Sign-in to your student self-service and complete the drop/withdraw request available under the Academic Records tile. Check your KCTCS email for confirmation/denial of your request.

  • Please use a computer, not cell phone, for this request. If you experience issues, consider using a different web browser
  • Refer to the Academic Calendar for important dates
  • It is advisable to check with Financial Aid to determine potential consequences of withdrawing.

Graduation and Commencement

Madisonville Community College celebrates its graduates in a commencement ceremony each May at the Glema Mahr Center for the Arts. If you complete your requirements in the fall, spring or summer semester, you are eligible and encouraged to celebrate your accomplishment by participating in this ceremony!

Graduation applications are available at the Records Office. You will need to meet with your assigned academic advisor to complete this application and your program MAP/curriculum guide for each credential you are applying for. All students eligible for the Associate in Arts and Associate in Science degrees must complete an exit exam. Exam dates are determined each semester. You will be scheduled when you return your graduation application to our office.

You must apply for your degree, diploma or certificate within the designated timeframe:

  • Fall (December) deadline – October 1st
  • Spring (May) deadline – March 1st
  • Summer (August) deadline – June 15th
  • Caps and Gowns may be purchased from the MCC Bookstore in April.

FERPA: Directory Information

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that protects the privacy and confidentiality of personally identifiable information contained within student educational records. Colleges in the Kentucky Community and Technical College System (KCTCS) comply with FERPA’s confidentiality protections and adhere to procedures dealing with student education records and directory information recommended by the American Association of Collegiate Registrars and Admissions Officers.

In its discretion, a college or KCTCS as appropriate, may provide Directory Information in accordance with the provisions of the Act (FERPA) to include:

  • Student name
  • Student address
  • Email address
  • Telephone number
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Degrees and awards received
  • Most recent previous educational agency or institution attended by the student
  • Participation in officially recognized activities and sports

Contact Us

Casie Richardson, Registrar
Transcript evaluations, graduation applications, academic bankruptcy
(270) 824-8575

Nancy Long, Records Staff
Online withdraw, waivers, customer service
(270) 824-8643

Paula Clayton, Records Staff
Transcript request/information, major changes, customer service
(270) 824-8573