Records Office
The Records Office at MCC provides quality service to students, faculty, and staff while safeguarding the integrity of student records. Our office assists students with their official records, including changes of personal data and major changes, provides official transcripts when requested, and provides graduation information.
Drop/Withdraw Instructions:
Sign in to your student self-service and complete the drop/withdraw request available under the Academic Records tile. Check your KCTCS email for confirmation/denial of your request.
- Please use a computer, not a cell phone, for this request. If you experience issues, consider using a different web browser.
- Refer to the Academic Calendar for important dates.
- It is advisable to check with Financial Aid to determine the potential consequences of withdrawing.
- For further instructions visit MCC's Training and Learning Center linked here.
Progress to Degree
After the submission of application(s), coursework will be reviewed by the Registrar to ensure all requirements have been met. Students will receive an email only if there are questions regarding the application. Please note, once applications are processed, the Registrar will award the credential(s) to the student’s official academic record and mail the credential(s) to the address listed on the application. This process takes approximately 6 to 8 weeks after final grades are posted for the semester. No credentials are awarded during commencement.
Replacement Credentials
The college is not responsible if credentials are lost or damaged in the mail. Graduates who need a replacement copy of their credentials (i.e. certificate, diploma, degree) should contact our office. There is a $20.00 minimum fee per each credential requested.
FERPA: Directory Information
The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that protects the privacy and confidentiality of personally identifiable information contained within student educational records. Colleges in the Kentucky Community and Technical College System (KCTCS) comply with FERPA’s confidentiality protections and adhere to procedures dealing with student education records and directory information recommended by the American Association of Collegiate Registrars and Admissions Officers.
In its discretion, a college or KCTCS as appropriate, may provide Directory Information in accordance with the provisions of the Act (FERPA) to include:
- Student name
- Student address
- Email address
- Telephone number
- Date and place of birth
- Major field of study
- Dates of attendance
- Degrees and awards received
- Most recent previous educational agency or institution attended by the student
- Participation in officially recognized activities and sports
