Student Information | MCC

Student & Parent Information

Introduction to Dual Credit

Dual credit courses are college-level courses that simultaneously earn both high school and transcripted KCTCS college credit that counts toward a college degree or credential. 

There are many benefits gained by pursuing dual credit opportunities.  General education courses will transfer to any public Kentucky college or university via the Kentucky General Education Transfer Policy.  Technical courses can be used toward completion of a college credential (certificate, diploma or associate in applied science degrees).  After some courses, students will be eligible to sit for an industry credential or state certification/licensure.  And, of course, taking the dual credit courses at a reduced tuition rate could save students and their families thousands of dollars. 

Likewise, there are some potential risks that students and their families should be aware of when it comes to taking dual credit courses.  Although students take the dual credit courses at a reduced tuition rate, there may still some cost involved.  Their admission to MCC as a dual credit student does not constitute full admission as a regular college student.  Once the student has enrolled in a dual credit course, they will have a permanent college record by virtue of the college transcript.  The grade they earn (A, B, C, D, E or W) will be a part of their permanent college record, for better or worse.  Students are not eligible for state and federal financial aid while enrolled in high school.  However, because they are recorded on the college transcript, grades earned for college courses taken while in high school can impact a student’s future financial aid.

  • Madisonville Community College offers dual credit in collaboration with the following high schools:
  • Caldwell County High School
  • Caldwell County Area Technology Center
  • Crittenden County High School
  • Dawson Springs High School
  • Hopkins County Central High School
  • Hopkins County Career & Technology Center
  • Madisonville North Hopkins High School
  • Muhlenberg County High School (West Campus)
  • Webster County High School
  • Webster County Area Technology Center

Admission Requirements

Requirements for enrollment into General Education Dual Credit Courses:

  • Students must meet:
    • KCTCS’s college readiness benchmarks for English AND Reading for enrollment into all non-QR/Math courses;
    • OR Mathematics (at least Meta-Major Pathway benchmarks) for enrollment into all QR/Math courses;
    • AND any course-specific requirements noted in the KCTCS course catalog as appropriate to the desired coursework.
    • Exception: Dual credit students in the 12th grade who assess/place into an English, Math or Reading course with a supplemental course may enroll in that option if offered by their KCTCS College. The co-requisite course would be paid at full tuition cost by the student (pending notification by CPE of any changes).
  • Students must have a high school grade point average (GPA) of at least 2.5 on a 4.0 unweighted scale.
    • Exception: First semester 9th grade students who do not have a high school GPA may enroll in one general education course if they meet KCTCS college readiness benchmarks as appropriate for their coursework. This requires benchmarks
      • In English AND Reading for enrollment into all non-QR/Math courses;
      • OR the appropriate Mathematics benchmark for enrollment into all QR/Math courses based on the course admission requested;
      • AND any course-specific requirements noted in the KCTCS course catalog as appropriate to the desired coursework. 

Requirements for enrollment into Technical Education Courses:

  • Students must meet:
    • An ACT Composite Score of 16;
    • OR ACT Mathematics 16 AND ACT Reading 16;
    • OR any accepted equivalent from the KCTCS Assessment and Placement Policy;
    • OR a high school grade point average (GPA) of 2.5;
    • AND any course-specific requirements noted in the KCTCS course catalog.
  • Dual credit students (not including Early or Middle College students) who do not successfully complete a dual credit course with a C or higher:
    • If enrolled in 9th or 10th grade, the student may repeat that course or take another dual credit course. The student may only register for one dual credit class the returning semester, and, if applicable, the accompanying co-requisite lab. Please note a KHEAA scholarship may not be used to retake a course for which a scholarship has already been utilized.
    • If enrolled in 11th or 12th grade, the student may repeat that course, and, if applicable, the accompanying lab AND/OR take other dual credit courses. Please note a KHEAA scholarship may not be used to retake a course for which a scholarship has already been utilized.

Testing

All students taking dual credit must have appropriate admission and placement test scores prior to registration.  Test scores will be accepted from the ACT, SAT, TABE, KYOTE and Ed Ready tests.  If you have not had one of these tests already or did not have the required score and need to test again, you can use the Ed Ready test.  You can contact your guidance counselor to schedule testing.

Registration

The student must meet the test score requirements and any pre-requisites required for all courses. 

All students pursuing dual credit must complete the dual credit admission and FERPA form with student & parent signatures.  This must be presented on registration day in order to register for the dual credit course(s). 

Fees

Tuition charged will be ⅓ tuition ($58 per credit hour for 2019-2020) for all dual credit courses.  Payment will be due by November 1 for fall, full year or first trimester classes, and due April 1 for spring and second and third trimester classes.   (If students receive a scholarship to cover the cost then those funds will be applied directly to the student’s account, and they will not need to make a payment themselves.)

To Make Payments:

  • To pay by credit card, please contact Shauna Parker in the MCC Business Office at (270) 824-8584.
  • To pay by check, please make the check payable to Madisonville Community College.  Include student’s name and student ID number and mail to

Madisonville Community College

Business Office

2000 College Drive

Madisonville, KY 42431 

Dual Credit Scholarships

There are two scholarships for which dual credit students may qualify.  The Kentucky Dual Credit Scholarship will cover tuition for two courses in any subject for juniors and seniors over their high school career.  So, if a junior takes two scholarshipped courses, then they have no scholarships left for their senior year.  Students may, however, take more than two dual credit courses at the 1/3 tuition rate, if they are willing to pay for them themselves.  The Work Ready Kentucky Scholarship will cover tuition for up to two technical courses per year for freshmen through senior years. 

To be eligible for the Kentucky Dual Credit Scholarship, as student must:

  1. Be a Kentucky resident;
  2. Be enrolled in a Kentucky high school as a junior or senior;
  3. Have completed a 30 minute college success counseling session (provided by the high school);
  4. And be enrolled, or accepted for enrollment, in an approved dual credit course.

To qualify for the Work Ready Kentucky Scholarship a high school student must:

  1. Be a Kentucky resident;
  2. Be enrolled in a Kentucky high school;
  3. Not be eligible for, or have exhausted eligibility for, the Dual Credit Scholarship program;
  4. Be enrolled, or accepted for enrollment in, an approved dual credit course at an eligible institution.  Approved dual credit courses for the Work Ready Kentucky Scholarship are limited to Career and Technical Education coursework that is in a career pathway approved by the Kentucky Department of Education as leading to an industry‐recognized credential.

The student will begin the scholarship application process with their high school.  The student will then be contacted by KHEAA directly to complete the application process on the KHEAA website.  Students will be notified by KHEAA if they are awarded the scholarship. 

Students must submit their scholarship information to KHEAA through MyKHEAA by:

Fall Semester:                   October 1

Spring Semester:              March 1

For more information about dual credit scholarship programs, talk with your high school counselor or see the KHEAA website: https://www.kheaa.com/website/kheaa/dual_credit?main=1

Student Email and Self-service Access 

Students will need to set up their KCTCS student username and password in order to log into their student self-service, access their student email and access library services. 

Setting up Your Student Email 

  • Visit https://kctcs.edu/user/
  • Click Setup User Profile.
  • Enter birth month, day, and KCTCS student id #
  • You must choose whether you want a security code sent to your personal email address or cell phone number.
  • Enter code, choose 3 security questions and answers.
  • Write down your user name and set your password. Your password must be at least 8 characters long. It must include uppercase (A-Z) and lowercase (a-z) characters and numbers (0-9) or symbols and cannot include your name. Be sure to keep your password in a safe place.
  • Access your webmail - https://welcome.kctcs.edu/email/ (you may not access your student webmail until after you have registered for courses; however, you may access your Student Self-Service account)

Accessing Student Self-Service 

  • Visit https://students.kctcs.edu
  • Click “Login Here” and enter user name and password (same user name and password as email) If you don’t have a user name, see Setting up Your Student Email.
  • If it prompts you, answer the ethnicity questions and click submit.
  • To get to your student center, click main menu/self-service/student center (services include: self-registration, drop/add, change your major, view financial aid, pay your bill, grades, advisor, etc).

If a student has difficulty setting up their user name and password the best thing to do is contact our IT department.  Their contact information is below:

Eric Ramsey                       270/824-8574                                  eric.ramsey@kctcs.edu

Teresa Long                       270/824-1717                                  teresa.long@kctcs.edu

Call Center                         855/554-6622 (toll free)                             After 4:30 PM

Library Services

All students are invited to use the library webpage and library guides which offer helpful information about the research process, evaluating websites, and information useful for papers and projects.  MCC Dual Credit students have access to the same services and resources available to every other student.  Students can use library databases and electronic books, physical books, and receive assistance in-person, by telephone, e-mail, and chat. 

The KCTCS e-mail username and password are the keys to accessing library information and resources online.  Much of the information is held in 94 databases or over 50 subject-specific library subject guides, such as Allied Health, Criminal Justice, English, or Business. 

Want to Visit the Library?

  • Check us out in in person: Loman C. Trover Library, or call Library Help Desk: (270) 824-1722  for assistance:
  • Learning Resource Center (North Campus), 2nd Floor 2000 College Drive Madisonville, KY 42431

Requesting a Transcript

After graduation, a student may want a copy of their college transcript showing the dual credit courses in which they have earned credit.  The following fees apply to all transcript requests:

  • Mailed to student or directly to the institution: $5.00 (allow up to 10 business days for delivery)
  • On demand (in person): $7.00 
  • Faxed to student or directly to the institution: $10.00

See our website at You can submit a transcript evaluation request using our online form.   You can request a transcript online.  For questions or concerns regarding a transcript request, please contact Paula Clayton (paula.clayton@kctcs.edu) in the Admissions Office.

Withdrawal Procedures

If a student needs to withdraw (drop) from a dual credit class, they must do so through their high school counselor.  Students CANNOT come directly to the MCC campus to withdraw from a dual credit course.  The high school counselor will complete a withdrawal form and send it to Janet Railey (her contact information is at the bottom of this page).  Students will receive a “W” grade.  Dual credit courses taught at the high school require students to withdraw one week prior to the final exam.  Depending on when within the semester the student withdraws, they may still owe tuition.  Students should check with their high school counselor for deadlines for a tuition refund.

Student Appeals Regarding a Course

When a dual credit student (or their parent) has a complaint about a grade, grading policy, or other issue regarding their dual credit class, the student and/or parent will contact the MCC Dual Credit Coordinator, Sherry Hewell,  who will put them in touch with the correct division chair (Sherry.Hewell@kctcs.edu or 270/824-8666).  The parent must have signed the FERPA agreement at the beginning of the school year in order for MCC personnel to discuss the student issue directly with the parent if the student is age 18 or over.

Advising and Transfer

Dual credit is most useful if it meets a requirement in the student’s college major.  So it is important for students to do some homework to make sure the dual credit they register for is going to meet a need for them in the future.  

If a student is interested in completing a degree at Madisonville Community College, they can check our program websites to make sure their dual credit course is required for the program of their choice.  On the MCC homepage, click on Education & Training and then click Find Your Program.  Scroll down to find a list of all MCC programs.  Click on the program of interest to see requirements.

If a student intends to transfer to a baccalaureate institution, they should consult our transfer website by going to Current Students then Academic Resources then Transfer Information.  Student can find out how their chosen dual credit courses will transfer to the college and major of their choice.

For more information about dual credit opportunities, contact:

Janet Railey
Admissions Advisor/Dual Credit
Madisonville Community College
2000 College Drive
Madisonville, KY 42431
Telephone: 270-824-8576
Fax: 270-824-1866

The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.