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Satisfactory Academic Progress FAQ

What is required for Satisfactory Academic Progress?

SAP is measured at the end of each semester/term for all students based on the following standards. 
  • Qualitative Standard (GPA): Maintain a cumulative GPA of 2.0 or higher 
  • Quantitative Standard (completion or success rate): Successfully complete at least 67% (two-thirds) of all credit hours attempted 
  • Maximum Time Frame (MTF): Students are expected to complete their degree/diploma/certificate in their chosen program of study within a maximum time frame defined as 150% of the number of credits required to graduate from that program (all classes required to graduate plus an additional 50%). Federal regulations require that students be evaluated for “Pace Progression” to determine whether they are on track to receive their credential before aid is lost due to exceeding MTF. Note that transfer credits also count toward MTF.

What is SAP?

Federal regulations require students who receive financial aid under Title IV programs to maintain Satisfactory Academic Progress (SAP) regardless of whether financial aid is awarded each semester.

How can I find my SAP status?

Students can monitor their current SAP status through their Student Self-Service by choosing “View Financial Aid” and clicking on the current award year.  Students should then see the Satisfactory Academic Progress link, which will list current SAP status.  Students who end the semester on a Warning or Suspended status will also be notified of their current SAP standing via KCTCS email at the end of the term.

SAP Warning:  Students who do not meet the Qualitative (cumulative grade point average-GPA) or Quantitative (completion rate) Standard for the first time will be placed on SAP Warning.  The student will remain eligible for financial aid funds.

SAP Suspense:  Students who fail to meet Qualitative (cumulative grade point average-GPA) or Quantitative (completion rate) Standard at the end of the warning period will be placed on SAP Suspense and are not eligible to receive additional Title IV financial aid.  Students who exceed MTF are placed on SAP Suspense immediately upon exceeding 150% of required credits without a warning status.  Students may appeal their SAP Suspense status if they feel extenuating circumstances prevented them from meeting SAP standards.  

Can I appeal my SAP status?

Yes. Students may appeal their SAP Suspense status if they feel extenuating circumstances prevented them from meeting SAP standards.

How do I appeal my SAP status?

To appeal, students must complete a SAP Appeal Form available in the Student Self-Service Center and provide any additional information/documents required by the college.

What happens after the appeal is approved?

If the SAP appeal is approved, the student will be assigned a Financial Aid SAP Probation status and may be given an academic plan of action/contract that stipulates certain conditions and academic requirements.